REGISTRATION FEE, WHEN AND HOW DO WE PAY IT?
You will need to make the registration payment when registering your team, as one transaction - no splitting the bill! So either get organised in advance and get your teammates to give you their share, or get them to reimburse you after the registration has been paid for. Please be aware that this registration fee is non-refundable and non-transferable. You will be issued a receipt upon payment.
For school teams only, you will have the option to generate an invoice upon registration by using promo code 'KOKODASCHOOLS'.
Schools must pay their invoice within one month of the event.
MINIMUM FUNDRAISING AMOUNT, DO WE HAVE TO?
Each team must fundraise a minimum amount to participate in the event, if you do not reach this target you will not be able to start the event. Your fundraising efforts go towards funding our Kokoda Challenge Youth Program (KCYP), changing lives of local teenagers. Our events were started with the sole purpose of bringing together the community to raise money for this youth program. Fundraising is a great way to engage with your community and share the message of Kokoda. Read more about KCYP here.
EVENT PACK COLLECTION, WHAT IS IT AND WHEN IS IT?
Event Pack Collection will be held the day before and morning of the event. At least 1 team member needs to come to collect your teams event pack, including race bibs and shirts. Specific details of pre-registration will be emailed to you and your team prior to the event.
SUPPORT CREW, WHO ARE THEY AND HOW MANY CAN WE HAVE?
Our 96km and 48km events require you to have a support crew, these people are your cheerleaders! A good Support Crew can mean the difference between crossing the finishing line or not. They will meet you at the designated support crew checkpoints and provide food, changes of clothes, shoes and if you train them well – foot massages! They also provide that magic ingredient of encouragement and motivation during the dark hours of the night to keep you going. Support crew handbooks be be found on the bottom of the support crew page HERE.
There is no limit to how many support crew members you can have, however you are only allowed 1 car space per support crew per team. This means your support crew may rotate, but must be able to fit into 1 car.
A support crew briefing video will be released 1-2 weeks prior to the event and we suggest all support crew members attempt to watch this.
I CAN'T PARTICIPATE ANYMORE. CAN I GET A REFUND/ TRANSFER TO NEXT YEARS EVENT/ TRANSFER TO ANOTHER EVENT THIS YEAR?
As per our terms and conditions agreed upon at time of registration, registration fees and donations are non-refundable. Registration fees can also not be transferred to next years events.
Please note that we also cannot offer any partial refunds or transfers if other members of your team are still participating.
However, registrations CAN be transferred to new event locations in the same year.
This change is free of charge if done one month or more before your ogiginal event date. If the change is requested less than one month before the event, a $50 admin charge will apply. To request an event location change, email firstname.lastname@example.org
As a charity the Kokoda Youth Foundation relies on the consistency of our events to run our youth programs thus the conditions provided are imperative to the functioning of the charity. Without this consistency, we would be unable to continue changing the lives of young Australians.
If your circumstances are extreme, please email email@example.com for assistance.
HOW OLD DO I HAVE TO BE TO PARTICIPATE?
minimum age is turning 15 years during the year of the event
minimum age is turning 13 years during the year of the event
minimum age is turning 10 years during the year of the event
minimum age is turning 9 years during the year of the event
TEAM MEMBER DETAILS, WHAT DO WE NEED TO COMPLETE AND BY WHEN?
Every single one of your team members must complete their online registration and must have an online profile for the Kokoda Challenge participation.
These profiles provide us with the required information for your participation in the Kokoda Challenge events. By completing an online profile, you will also have your own perosnal fundraising page!
All team members online profiles must be complete at least 4 weeks before the event takes place.
HOW WILL I KNOW WHAT’S HAPPENING?
Ensure you have your email address correct within your individual profile, as every team member will receive regular email updates leading up to the event on critical information, tips, details and more.
CAN OUR TEAM MEMBERS BE CHANGED?
Yes! You may change your team member’s and their details until four weeks before the event.
Team captains can make changes to their team via their dashbaord.
CAN WE CHANGE THE DISTANCE/CATEGORY WE ARE REGISTERED FOR?
Yes! You will need to contact us on firstname.lastname@example.org to change your distance and/or category.
Any requests for distance/ catagory change MUST occur at least 4 weeks before the event.
HOW MANY PEOPLE HAVE TO BE IN OUR TEAM?
- Open teams for the 96km are four person only
- Open teams for 48km events can be 3 or 4 people
- Open teams for 30km events can be 3 or 4 people
- Open teams for 18km events can be 2, 3 or 4 people
- All school teams for any distance must have 4 students and 1 teacher
WE'VE BEEN ASKED FOR A FUNDRAISING LETTER?
Some establishments (like Bunnings) require a letter from us confirming you are a competitor for our event and are fundraising for us. If you require a letter like this, please email email@example.com and provide us with your name and your team name so we can send you a personalised letter. Please note, if requested we can also provide you with our public liability insurance certificate.
HOW CAN MY BUSINESS/COMPANY BECOME AN EVENT SPONSOR OR PARTNER?
We're always looking for opportunities to collaborate with local businesses. Please get in touch with us on firstname.lastname@example.org to discuss potential partnership or sponsorship opportunities.
CAN I PARTICIPATE ALONE?
No, you need to meet the team member requirements for each event. Due to our philosophy of 'Mateship' the entire event is about getting to the finish line as a team and learning the value of mateship - and you can't do that if you have no team mates. If you're looking for team mates or want to join another team, join our community page here to connect with other Kokodians.
WHERE CAN I FIND THE EVENT WAIVER FORMS?
Open and school waiver forms are completed electronically upon registration. These are to be completed by every member of your team.
WHERE CAN I FIND SCHOOL RELATED FAQ'S?
We have a specific school related FAQ page. You can find it HERE.